Deputy Executive Director

DEPUTY EXECUTIVE DIRECTOR 

EXEMPT NON-EXEMPT 

PURPOSE OF POSITION 

Meals on Wheels Wake County is a forward thinking community based organization  providing services to older adults. The Deputy Executive Director will play a key role in  delivering the operations capacity to ensure viability of all programs. This position  requires creative thinking, problem solving, and collaborative style of working. The  successful candidate will possess maturity, integrity, professionalism, discretion, and tact.  

MAJOR RESPONSIBILITIES 

The Deputy Executive Director will oversee the planning and executing for all aspects of  operations to make certain the agency has the capacity to meet the Meals on Wheels  mission, particularly key responsibilities in financial management, human resources,  technology management, and general administration. 

FINANCIAL MANAGEMENT 

1. Manage all administrative aspects of accounting functions to include accounts  receivable, accounts payable, payroll, cash management, contract management,  and federal compliance.  

2. In conjunction with outside accounting firm, develop and maintain financial  reports for Executive Director and Board of Directors to monitor the budget plan.  

3. Assist Executive Director and Director of Development with annual budget and  grant budget preparation.  

4. Serve as staff lead for the independent financial audit.  

HUMAN RESOURCES 

1. Oversee all HR functions to include recruitment, hiring, termination,  compensation, benefits administration, professional training, and performance  management. 

2. Maintain regulatory and legal compliance as well as make policy and procedures  recommendations as needed. 

3. In collaboration with the Executive Director, plan all staff meetings, trainings and  activities to enhance professional development. 

 

TECHNOLOGY MANAGEMENT 

1. Ensure that the technology plan supports the agency’s mission and includes  appropriate hardware and software for the program, fundraising, and  administration.  

2. Oversee data management for reporting and analytics.  

OPERATIONS MANAGEMENT 

1. Primary contact with Food Runners Collaborative for both food service  contract and facility management.  

2. Ensure that administrative offices are maintained to meet the agency’s need.  Support community partnerships with shared facilities.  

3. Serve as risk management officer. Secure appropriate property and liability  insurance. Provide safety plan to include training. 

PEOPLE MANAGEMENT 

Direct reports are Senior Data Entry Specialist, Data Entry Specialist, and  Community Liaison. 

Serve on Senior Leadership Team with Director of Program Services and Director  of Development and Communications to ensure the mission of Meals on Wheels  is met and provide for future growth. 

REPORTS TO 

Executive Director  

REQUIREMENTS 

Bachelors Degree with a minimum of five years experience in Accounting,  Business, Public Administration or closely related field or industry. 

Experience working in a leadership administrative role with a nonprofit a plus. 

Strong leadership skills with the ability to value diversity, equity, and inclusion as  well as to interact with constituencies from a range of backgrounds.

Ability to coach, mentor and teach; serve as a source of knowledge, expertise and  support to staff, volunteers and site managers. 

Effective oral, written, and numeric communication skills. Strong organizational skills with the ability to work through complex problems. 

Ability to work independently and prioritize work based on MOW’s needs and  priorities. 

Successful experience with creating new, or improving current, systems.

Ability to make visits to all sites and communities served as needed. 

Verifiable computer knowledge: ability to use MS Windows, MS Word, MS  Excel; email; accounting software; and other technology as appropriate. 

Must be bondable. 

Assist with meal delivery as needed. 

Meals on Wheels of Wake County, Inc. has a robust non-discrimination policy and  affirms that persons are entitled to equal opportunities in employment, volunteer  positions to include membership on the Board of Directors, and client services regardless  of race, color, religion, sex, disability, national origin, age, sexual orientation or any other  characteristics protected by Federal, state or local law.